Section 25
Special Meeting Of Management Committee
25.1 If the secretary receives a written request
signed by at least 33% of the members of the Management Committee, the secretary must call a special meeting of the committee
by giving each member of the committee notice of the meeting within 14 days after the secretary receives the request.
25.2 If the secretary is unable or unwilling to
call the special meeting, the Executive Director must call the meeting.
25.3 A request for a special meeting must state—
(a) why the special meeting is called; and
(b) the business to be conducted at the meeting.
25.4 A notice of a special meeting must state—
(a) the day, time and place of the meeting; and
(b) the business to be conducted at the meeting.
25.5 A special meeting of the Management Committee
must be held within 14 days after notice of the meeting is given to the members of the Management Committee.
Section 26
Minutes Of Management Committee Meetings
26.1 The secretary must ensure full and accurate
minutes of all questions, matters, resolutions and other proceedings of each Management Committee meeting are entered in a
minute book.
26.2 To ensure the accuracy of the minutes, the
minutes of each Management Committee meeting must be signed by the Chair, Co-chair or the Executive Director of the meeting,
or the Chair, Co-Chair or the Executive Director at the next Management Committee meeting, verifying their accuracy.
Section 27
Appointment Of Subcommittees
27.1 The Management Committee may appoint a subcommittee
consisting of members of the association considered appropriate by the committee to help with the conduct of the associations
operations.
27.2 A member of the subcommittee who is not a member of the Management Committee is not entitled to vote at a Management
Committee meeting.
27.3 A subcommittee may elect a chairperson for
its meetings.
27.4 If a chairperson is not elected, or if the
chairperson is not present within 10 minutes after the time fixed for a meeting, the members present may choose 1 of their
number to be chairperson of the meeting.
27.5 A subcommittee may meet and adjourn as it
considers appropriate.
27.6 A question arising at a subcommittee meeting
is to be decided by a majority vote of the members present at the meeting and, if the votes are equal, the question is decided
in the negative.
Section 28
Acts Not Affected By Defects or Disqualifications
28.1 An act performed by the Management Committee,
a subcommittee or a person acting as a member of the Management Committee is taken to have been validly performed.
28.2 Subsection 28.1 applies even if the act was
performed when—
(a) there was a defect in the appointment of a
member of the Management Committee, subcommittee or person acting as a member of the Management Committee; or
(b) a Management Committee member, subcommittee
member or person acting as a member of the Management Committee was disqualified from being a member.
Section 29
Resolutions By The
Management Committee Without A Meeting
29.1 A written resolution signed by the Chair,
Co-Chair and the Executive Director is as valid and effectual as if it had been passed at a committee meeting that was properly
called and held.
29.2 A resolution mentioned in Subsection 29.1
may consist of several documents in like form, each signed by the Chair, Co-chair and the Executive Director.
Section 30
First Annual General Meeting
30.1 The first Annual General Meeting must be held
within 6 months after the end date of the association's first reportable financial year.
Section 31
Subsequent Annual General meetings
31.1 Each subsequent annual general meeting must
be held—
(a) at least once each year; and
(b) within 6 months after the end date of the association's
reportable financial year.
Section 32
Business To Be Conducted At The Annual General Meeting
32.1 The following business must be conducted at
each Annual General Meeting of the association—
(a) receiving the association's financial statement,
and audit report, for the last reportable financial year;
(b) presenting the financial statement and audit
report to the meeting for adoption;
(c) electing members of the Management Committee;
(d) appointing an auditor, an accountant or an
approved person for the present financial year, if needed.
Section 33
Notice Of General Meeting
33.1 The secretary may call a General Meeting of
the association.
33.2 The secretary must give at least 14 days notice
of the meeting to each member of the association.
33.3 If the secretary is unable or unwilling to
call the meeting, the Executive Director, Chair or Co-chair must call the meeting.
33.4 The Management Committee may decide the way
in which the notice must be given.
33.5 However, notice of the following meetings
must be given in writing—
(a) a meeting called to hear and decide the appeal
of a person against a Management Committee's decision—
(i) to reject the person's application for membership
of the association;
(ii) to terminate the person's membership of the
association;
(b) a meeting called to hear and decide a proposed
special resolution of the association.
33.6 A notice of a General Meeting must state the
business to be conducted at the meeting.
