Minutes Of General Meetings
41.1 The secretary must ensure full and accurate
minutes of all questions, matters, resolutions and other proceedings of each General Meeting are entered in a minute book.
41.2 To ensure the accuracy of the minutes—
(a) the minutes of each General Meeting must be
signed by the Chair or Co-Chair of the meeting, or the Chair or Co-Chair of the next General Meeting, verifying their accuracy;
(b) the minutes of each Annual General Meeting
must be signed by the Chair or Co-Chair of the meeting, or the Chair or Co-Chair of the next meeting of the association that
is a General Meeting or Annual General Meeting, verifying their accuracy.
41.3 If asked by a member of the association, the
secretary must, within 28 days after the request is made—
(a) make the minute book for a particular General
Meeting available for inspection by the member at a mutually agreed time and place; and
(b) give the member copies of the minutes of the
(4) The association may require the member to pay the
reasonable costs of providing copies of the minutes.
42.1 The Management Committee may make, amend or
repeal by-laws, not inconsistent with these rules, for the internal management of the association.
42.2 A by-law may be set aside by a vote of members
at a General Meeting of the association.
Alteration Of Rules
43.1 Subject to the Act, these rules
may be amended, repealed or added to by a special resolution carried at a General Meeting.
43.2 However an amendment, repeal or addition is
valid only if it is signed by the Executive Director, the Chair and Co-Chair of the Management Committee and the Secretary.
44.1 The Management Committee must ensure the association
has a common seal.
44.2 The common seal must be—
(a) kept securely by the Management Committee;
(b) used only under the authority of the Management
44.3 Each instrument to which the seal is attached
must be signed by the Chair or Co-Chair of the Management Committee and countersigned by—
(a) the secretary; or
(b) the Executive Director; or
(c) someone authorised by the Management Committee.